TERMS OF SERVICE

1. Introduction and Scope

These Terms of Service (“Terms”) govern the use of the website www.companyforbusiness.ee (the “Website”) and set out the general terms and conditions under which Company for Business OÜ (“we”, “us”, “our”, or the “Company”) provides accounting and tax consulting services to its clients (“you” or the “Client”).

Company for Business OÜ is a private limited company incorporated and registered in Estonia under registration number 14589114, with its registered office at Tartu mnt 83-407, Kesklinna linnaosa, 10115 Tallinn, Harju maakond, Estonia.

These Terms apply to: (i) any person or entity who visits or uses the Website; and (ii) any business client who engages the Company to provide accounting, bookkeeping, or tax consulting services pursuant to a separate service agreement. In the event of a conflict between these Terms and a signed service agreement, the provisions of the signed service agreement shall prevail.

The Website is informational in nature. It does not offer user registration, online ordering, or automated service delivery. All services are provided on the basis of individual agreements concluded between the Company and the Client.

By accessing or using the Website, you confirm that you have read, understood, and agree to be bound by these Terms. If you do not agree to these Terms, you must not use the Website.

2. Applicable Law and Legal Framework

The Company operates under Estonian law and its services are governed primarily by the following legislation:

The Law of Obligations Act of Estonia (Võlaõigusseadus, “VÕS”) (RT I 2001, 81, 487), which governs service contracts, contractual liability, and remedies;
The Accounting Act of Estonia (Raamatupidamise seadus, “RPS”) (RT I, 11.03.2022, 1), which sets the standards and obligations for bookkeeping and accounting in Estonia;
The Taxation Act of Estonia (Maksukorralduse seadus, “MKS”) (RT I 2002, 26, 150), which governs tax administration and obligations;
The Income Tax Act (Tulumaksuseadus, “TMS”), the Value Added Tax Act (Käibemaksuseadus, “KMS”), and other relevant tax legislation in force in Estonia;
The Auditors Activities Act (Audiitortegevuse seadus) where applicable to related assurance services;
The General Data Protection Regulation (EU) 2016/679 (“GDPR”) and the Personal Data Protection Act (Isikuandmete kaitse seadus, “IKS”) regarding the processing of personal data;
The Information Society Services Act (Infoühiskonna teenuse seadus, “ITS”) and the Electronic Communications Act (Elektroonilise side seadus, “ESS”) regarding the provision of online services;
The Commercial Code of Estonia (Äriseadustik, “ÄS”) where relevant to the legal status and obligations of the Company and its clients.

These Terms and all service agreements shall be interpreted and governed exclusively by the laws of the Republic of Estonia, without regard to its conflict of law provisions.

3. Use of the Website

3.1 Purpose of the Website

The Website is operated for informational and marketing purposes. It presents information about the Company, its services, areas of expertise, and contact details. The Website does not provide automated accounting, tax advice, or any regulated professional service. Nothing published on the Website constitutes legal, financial, tax, or accounting advice applicable to any specific situation.

Any information on the Website relating to accounting requirements, tax rates, deadlines, or regulatory matters is provided for general informational purposes only. Such information may not be current, complete, or applicable to your specific circumstances. You should not rely on Website content as a substitute for professional advice tailored to your situation.

3.2 Permitted Use

You may use the Website solely for lawful purposes and in accordance with these Terms. You are permitted to:

Browse and read the content published on the Website;
Contact the Company using the contact details provided on the Website;
Share links to publicly accessible pages of the Website for non-commercial purposes.

3.3 Prohibited Use

You must not use the Website in any manner that:

Violates any applicable Estonian, European Union, or international laws or regulations;
Is harmful, fraudulent, deceptive, threatening, harassing, defamatory, or otherwise objectionable;
Involves the transmission of unsolicited commercial communications (spam);
Attempts to gain unauthorised access to the Website, its servers, or any systems connected to it;
Involves scraping, crawling, or systematically extracting content from the Website without our prior written consent;
Introduces viruses, trojans, worms, or other malicious or technologically harmful material;
Reproduces, duplicates, copies, or re-sells any part of the Website in breach of these Terms;
Impersonates the Company or any of its representatives or employees.

We reserve the right to restrict or terminate access to the Website for any person who violates these Terms or who we reasonably suspect of doing so.

3.4 Website Availability

We make reasonable efforts to ensure that the Website is accessible at all times. However, we do not guarantee uninterrupted availability. The Website may be temporarily unavailable due to scheduled maintenance, technical issues, updates, or events beyond our reasonable control. We shall not be liable for any loss or inconvenience arising from the unavailability of the Website.

4. Services Provided by the Company

4.1 Scope of Services

The Company provides the following professional services to business clients registered or operating in Estonia:

Bookkeeping and accounting services, including maintenance of accounting records in accordance with the Accounting Act (RPS), preparation of accounting entries, and management of supporting documentation;
Preparation and submission of periodic accounting reports, including annual reports and interim financial statements, in accordance with Estonian GAAP or other applicable reporting standards as agreed;
Tax accounting and compliance services, including preparation and submission of tax declarations to the Estonian Tax and Customs Board (Maksu- ja Tolliamet, “MTA”), including but not limited to VAT returns, income tax declarations, and payroll tax reports;
Consulting services on Estonian tax law, including advice on VAT obligations, corporate income tax, personal income tax, fringe benefits taxation, and employment-related tax matters;
Assistance with registration obligations, including VAT registration, registration as an employer, and other regulatory filings with the MTA and other public authorities;
Advisory services on accounting policies, internal control procedures, and financial record-keeping best practices;
Other related services as agreed in individual service agreements.

The specific scope of services, deliverables, timescales, fees, and other terms applicable to any particular engagement shall be set out in a separate written service agreement concluded between the Company and the Client. No service obligation arises from these Terms alone.

4.2 Professional Standards

All services are provided in accordance with applicable Estonian professional and regulatory standards. The Company carries out its work with reasonable skill and care, consistent with the standard expected of a competent professional accounting and tax consulting service provider in Estonia.

The Company’s services are based on information and documentation provided by the Client. The Company is not responsible for the accuracy or completeness of information supplied by the Client, and any service output is contingent on the quality and completeness of the underlying data provided.

4.3 Services Not Provided

The Company does not provide the following services through the Website or as part of its standard offering unless separately and explicitly agreed in writing:

Statutory audit or assurance services, which require a licensed auditor under the Auditors Activities Act;
Legal advice or representation, which requires a licensed attorney (advokaat) under the Bar Association Act;
Financial advice, investment consulting, or services regulated under the Securities Market Act;
Notarial services or services requiring a notary under Estonian law;
Representation before courts or tribunals.

If you require any of the above services, the Company may be able to refer you to an appropriate licensed professional, but does not assume any responsibility for services provided by third parties.

5. Client Obligations

In order for the Company to provide its services effectively and in compliance with applicable law, the Client undertakes to:

Provide the Company with all information, documentation, and access necessary for the performance of the agreed services in a timely manner and in the format specified by the Company;
Ensure that all information and documents provided to the Company are accurate, complete, and up to date;
Notify the Company promptly of any changes in the Client’s business, legal structure, ownership, tax status, or other circumstances that may affect the provision of services or the Client’s legal obligations;
Comply with all applicable Estonian and EU laws and regulations, including tax filing deadlines and reporting obligations, and inform the Company of all relevant regulatory requirements known to the Client;
Review and approve all reports, declarations, and other documents prepared by the Company before submission to any authority, where the Client’s review and approval are required;
Pay all fees and charges in accordance with the terms of the service agreement;
Designate an authorised contact person with sufficient authority and knowledge to liaise with the Company and make decisions regarding the services;
Maintain adequate internal records and supporting documentation as required under the Accounting Act (RPS) and other applicable legislation;
Not engage any other accounting or tax service provider for the same scope of work without prior written notice to the Company, to avoid conflicts, duplicate filings, or inconsistent positions.

The Client acknowledges that the Company’s ability to meet regulatory deadlines depends on the timely and complete provision of information and documentation. The Company shall not be liable for penalties, fines, or adverse consequences arising from the Client’s failure to fulfil its obligations under this section.

6. Fees and Payment

The fees for services provided by the Company are as set out in the individual service agreement concluded with each Client. No fees are payable solely on the basis of these Terms.

Unless otherwise specified in the service agreement:

Fees are quoted and payable in euros (EUR);
Invoices are issued monthly or upon completion of a defined scope of work, as agreed;
Payment is due within 14 calendar days of the invoice date, unless a different payment term is specified in the service agreement;
The Company reserves the right to charge statutory default interest on overdue amounts in accordance with § 113 of the Law of Obligations Act (VÕS), at the rate applicable to commercial transactions, from the due date until full payment;
All fees are exclusive of value added tax (VAT). Where the Company is a VAT-registered taxable person, VAT will be added to invoices at the applicable rate in accordance with the VAT Act (KMS);
The Company reserves the right to suspend the provision of services in the event of non-payment of overdue invoices, following reasonable prior written notice to the Client;
Disputed invoice amounts must be notified to the Company in writing within 7 calendar days of the invoice date, failing which the invoice shall be deemed accepted.

Fee adjustments may be made in accordance with the service agreement, including annual indexation or adjustments to reflect changes in the scope of services. Any material changes to the fee structure will be communicated to the Client in advance and in writing.

7. Confidentiality

Both the Company and the Client acknowledge that in the course of the provision of services, each party may receive or have access to confidential information belonging to the other party. “Confidential Information” means any information disclosed by one party to the other that is designated as confidential or that, given the nature of the information and the circumstances of disclosure, should reasonably be understood to be confidential. This includes, without limitation, financial data, business strategies, client lists, tax positions, accounting records, and personal data.

Each party undertakes to:

Keep all Confidential Information of the other party strictly confidential;
Not disclose Confidential Information to any third party without the prior written consent of the disclosing party, except as required by applicable law or a binding order of a court or competent authority;
Use Confidential Information solely for the purposes of performing or receiving the services under the relevant service agreement;
Take all reasonable measures to protect the confidentiality of the other party’s Confidential Information, applying at minimum the same standard of care as it applies to its own confidential information.

The confidentiality obligation does not apply to information that: (i) is or becomes publicly available through no breach of these Terms; (ii) was already known to the receiving party at the time of disclosure; (iii) is independently developed by the receiving party without use of Confidential Information; or (iv) must be disclosed pursuant to mandatory legal or regulatory requirements, in which case the disclosing party shall, to the extent permitted by law, notify the other party in advance.

The confidentiality obligations set out in this section shall survive the termination of any service agreement or these Terms for a period of five (5) years, or indefinitely with respect to information that constitutes a trade secret under applicable Estonian or EU law.

The Company is subject to professional confidentiality obligations under applicable Estonian professional and regulatory standards, and will not disclose Client information to any third party except as required by law, including disclosures to the Estonian Tax and Customs Board (MTA), the Financial Intelligence Unit (Rahapesu andmebüroo), or other competent authorities where obligatory under applicable legislation.

8. Data Protection and Privacy

In the course of providing accounting and tax consulting services, the Company processes personal data as a data processor acting on behalf of the Client (where the Client is the data controller), and in some instances as a data controller in its own right. All processing of personal data by the Company is carried out in accordance with the GDPR (EU) 2016/679, the IKS, and our Privacy Policy, which is published on the Website.

Where the Company processes personal data on behalf of the Client, the parties shall conclude a data processing agreement (andmetöötluslepe) as required by GDPR Article 28, either as a standalone document or as part of the service agreement. The data processing agreement shall set out the subject matter, duration, nature, and purpose of the processing, the type of personal data, and the obligations and rights of the parties.

The Client, as data controller, is responsible for ensuring that it has a valid legal basis for providing personal data of its employees, shareholders, customers, or other data subjects to the Company, and for informing those data subjects about the processing of their personal data in accordance with GDPR Articles 13 and 14.

The Company implements appropriate technical and organisational measures to ensure the security of personal data in accordance with GDPR Article 32, including measures to protect against unauthorised access, accidental loss, destruction, or damage.

For further information about how the Company processes personal data, including the categories of data processed, the purposes and legal bases for processing, data retention periods, and your rights as a data subject, please refer to our Privacy Policy available on the Website.

9. Intellectual Property

All intellectual property rights in and to the Website and its content, including but not limited to text, graphics, logos, images, software, and design, are owned by or licensed to the Company. Nothing in these Terms transfers any intellectual property rights to you.

You may view and print pages from the Website for your own personal, non-commercial use, provided that you retain all copyright and proprietary notices. You must not use any content from the Website for commercial purposes without obtaining a licence from the Company.

Reports, financial statements, tax declarations, and other documents prepared by the Company for the Client as part of the services are provided for the Client’s use in connection with the agreed services. The Client may use such documents for their intended purpose. The Company retains the right to use working papers, methodologies, templates, and know-how developed in the course of the engagement for its general professional activities, provided that no Confidential Information of the Client is disclosed.

Any feedback, suggestions, or ideas you provide regarding the Website or the Company’s services may be used by the Company without restriction or compensation to you.

10. Limitation of Liability

10.1 General Limitation

The Company’s liability to the Client for any loss or damage arising out of or in connection with the provision of services shall be limited as set out in the individual service agreement. In the absence of a specific contractual limitation, the Company’s total aggregate liability for any claims arising in connection with a particular engagement shall not exceed the total fees paid by the Client to the Company under that engagement in the twelve (12) months preceding the event giving rise to the claim.

10.2 Exclusions

To the maximum extent permitted by applicable law, including the Law of Obligations Act (VÕS), the Company shall not be liable for:

Indirect, consequential, special, or punitive loss or damage, including loss of profits, loss of business, loss of revenue, loss of anticipated savings, or loss of goodwill, even if advised of the possibility of such loss;
Any loss arising from the Client’s failure to provide accurate, complete, or timely information or documentation;
Penalties, interest charges, or fines imposed by the Estonian Tax and Customs Board (MTA) or any other authority where such penalties arise from incorrect or incomplete information provided by the Client;
Any consequences arising from changes in Estonian or EU tax law, accounting standards, or regulatory requirements that occur after the Company has completed the relevant service;
Loss arising from the Client’s failure to review and approve submissions before filing, where such review was required under the service agreement;
Any claim arising from reliance on general information published on the Website, which does not constitute professional advice.

10.3 Website Disclaimer

The Website is provided on an “as is” and “as available” basis. While we take reasonable care to ensure that the information on the Website is accurate and up to date, we make no warranties or representations, express or implied, as to the accuracy, completeness, or fitness for purpose of any content on the Website. We shall not be liable for any loss arising from your reliance on information published on the Website.

11. Anti-Money Laundering and Counter-Terrorism Financing Obligations

The Company is subject to the obligations of the Money Laundering and Terrorist Financing Prevention Act of Estonia (Rahapesu ja terrorismi rahastamise tõkestamise seadus, “RahaPTS”) as a provider of accounting and tax consulting services. Accordingly, the Company is required to:

Apply customer due diligence (CDD) measures before establishing a business relationship, including verifying the identity of the Client and its beneficial owners (tegelikud kasusaajad) as defined in § 9 of the RahaPTS;
Conduct ongoing monitoring of the business relationship and transactions in accordance with § 15 of the RahaPTS;
Apply enhanced due diligence in high-risk situations, including transactions involving politically exposed persons (PEPs), high-risk third countries, or complex or unusually large transactions;
Report suspicious transactions or activities to the Estonian Financial Intelligence Unit (Rahapesu andmebüroo) where required under § 49 of the RahaPTS;
Retain records of due diligence documents and transaction information for at least five (5) years following the end of the business relationship.

The Client agrees to cooperate fully with the Company’s AML/CTF compliance procedures and to provide, upon request, all information and documentation required for customer due diligence purposes, including proof of identity, ownership structure, source of funds, and ultimate beneficial ownership information. Failure to provide requested information may result in the Company being unable to establish or continue a business relationship with the Client.

The Company will treat all information obtained through due diligence procedures as confidential and will only use it for compliance purposes and as required by applicable law.

12. Term and Termination

These Terms remain in effect for as long as you use the Website. The terms of individual service agreements, including their duration, renewal, and termination provisions, are governed by the relevant service agreement.

Either party may terminate a service agreement in accordance with the termination provisions set out therein. In the absence of specific contractual provisions, and subject to the VÕS:

Either party may terminate a service agreement of indefinite duration by giving at least 30 calendar days’ written notice to the other party;
Either party may terminate a service agreement immediately for cause, including in the event of a material breach that is not remedied within a reasonable period following written notice, insolvency of the other party, or a change in applicable law that makes continuation of the services unlawful;
The Company may terminate or suspend services with immediate effect if the Client fails to pay overdue invoices after written notice, or if the Client fails to cooperate with AML/CTF due diligence obligations.

Upon termination of a service agreement:

The Client shall pay all fees and expenses due up to the date of termination;
The Company shall, within a reasonable period, deliver to the Client all Client documents and data held by the Company in connection with the services, unless retention is required by applicable law;
Each party shall return or destroy the other party’s Confidential Information in accordance with Section 7, subject to any legal retention obligations;
Provisions that by their nature should survive termination, including confidentiality, data protection, limitation of liability, intellectual property, and governing law clauses, shall continue to apply after termination.

13. Force Majeure

Neither party shall be in breach of these Terms or a service agreement, or liable for any delay or failure in performance, to the extent that such delay or failure results from a Force Majeure Event. A “Force Majeure Event” means any event beyond the reasonable control of the affected party, including but not limited to: acts of God, natural disasters, war, terrorism, civil unrest, strikes or industrial action not involving the affected party’s own employees, epidemic or pandemic, government orders or restrictions, failure of third-party infrastructure or utilities, or changes in applicable law that directly prevent the performance of obligations.

The party affected by a Force Majeure Event shall: (i) notify the other party in writing as soon as reasonably practicable after the occurrence of the event; (ii) use all reasonable endeavours to mitigate the effects of the Force Majeure Event; and (iii) resume performance as soon as reasonably possible after the Force Majeure Event ceases.

If a Force Majeure Event continues for more than 60 consecutive calendar days, either party may terminate the affected service agreement by giving written notice, without liability to the other party, except for fees due for services already performed.

14. Amendments to These Terms

We reserve the right to amend or update these Terms at any time. Changes will be effective upon publication of the updated Terms on the Website, accompanied by a revised “Last updated” date. Where changes are material, we will take reasonable steps to notify Clients with whom we have active service agreements, such as by email or written notice.

Your continued use of the Website after the effective date of any changes constitutes your acceptance of the revised Terms. For Clients with active service agreements, any amendment to these Terms that materially affects the Client’s rights or obligations shall be notified to the Client in advance and in writing, and the Client shall have the right to terminate the service agreement without penalty within 30 days of such notice if they do not accept the changes, unless the changes are required by applicable law.

Amendments to individual service agreements require the written consent of both parties unless the agreement itself provides otherwise.

15. Dispute Resolution

The parties shall endeavour to resolve any dispute, claim, or disagreement arising out of or in connection with these Terms or a service agreement amicably through good-faith negotiations. Either party wishing to invoke this procedure shall give written notice to the other party describing the dispute in reasonable detail. The parties shall then attempt to resolve the dispute within 30 calendar days of such notice, or such longer period as may be agreed in writing.

If the dispute cannot be resolved amicably within the applicable period, either party may refer the matter to the competent court. In accordance with the Code of Civil Procedure of Estonia (Tsiviilkohtumenetluse seadustik), the parties agree that disputes shall be submitted to the exclusive jurisdiction of the courts of the Republic of Estonia.

For disputes relating to the processing of personal data, the competent supervisory authority is the Estonian Data Protection Inspectorate (Andmekaitse Inspektsioon), contact details for which are set out in our Privacy Policy and Cookie Policy.

Nothing in this section shall prevent either party from seeking urgent interim or injunctive relief from a competent court without prior notice where necessary to protect its legitimate interests.

16. General Provisions

Entire Agreement. These Terms, together with any applicable service agreement and the Privacy Policy and Cookie Policy published on the Website, constitute the entire agreement between the parties with respect to the subject matter hereof, and supersede all prior representations, negotiations, undertakings, and agreements relating to the same subject matter.

Severability. If any provision of these Terms is found to be invalid, unlawful, or unenforceable by a competent court or authority under applicable law, that provision shall be modified to the minimum extent necessary to make it enforceable, or severed from these Terms if modification is not possible, without affecting the validity and enforceability of the remaining provisions.

No Waiver. A failure or delay by either party to exercise any right or remedy under these Terms or a service agreement shall not constitute a waiver of that right or remedy. Any waiver of a breach of any provision of these Terms shall not be construed as a waiver of any subsequent breach of the same or any other provision.

Assignment. The Client may not assign, transfer, subcontract, or delegate any rights or obligations under a service agreement without the prior written consent of the Company. The Company may assign its rights and obligations to a successor entity in the context of a merger, acquisition, or restructuring, provided that such assignment does not materially prejudice the Client’s rights, and the Client is notified in writing.

Notices. Any notice required or permitted under these Terms or a service agreement shall be in writing and delivered by email, registered post, or courier to the contact details specified in the service agreement or, in the case of the Company, to the registered address set out in these Terms. Notices delivered by email are deemed received on the next business day following transmission, provided no delivery failure notification is received.

Language. These Terms are provided in English. In the event of any conflict between an English version and a version in another language, the English version shall prevail unless otherwise agreed in writing.

Relationship of the Parties. Nothing in these Terms or any service agreement shall create a partnership, joint venture, agency, or employment relationship between the Company and the Client. The Company acts as an independent contractor.

17. Contact Information

If you have any questions about these Terms, the Website, or the services provided by the Company, please contact us:

Company: Company for Business OÜ
Registration number: 14589114
Address: Tartu mnt 83-407, Kesklinna linnaosa, 10115 Tallinn, Harju maakond, Estonia
Website: www.companyforbusiness.ee

For questions relating to data protection and privacy, please refer to our Privacy Policy.

For questions relating to cookies, please refer to our Cookie Policy.

These Terms of Service have been prepared in accordance with Estonian law, including the Law of Obligations Act (VÕS), the Accounting Act (RPS), the Money Laundering and Terrorist Financing Prevention Act (RahaPTS), and the GDPR. This document does not constitute legal advice. Company for Business OÜ, registration number 14589114.