Outsourced Accounting for Estonian OÜs

For a new OÜ with no prior accounts, the setup takes 5–7 business days: service agreement signing, EMTA esindusõigus delegation, Merit Aktiva configuration, and account structure setup. The first filing cycle begins the following month. For a transfer from an existing accountant, add 3–5 business days to receive and review the prior records — so typically 8–12 business days total from first consultation to the first filing being our responsibility. If your first TSD deadline (10th) is imminent and you are switching accountants, we prioritise the EMTA delegation and payroll data review so the first TSD is filed on time even during the transition.

Your accounting data belongs entirely to you. Upon termination of our service agreement (30-day notice), we provide a full export of your accounting records: the complete general ledger, all filed declarations (TSD, KMD, annual reports), payroll records, and any other documents we hold on your behalf. We export from Merit Aktiva in standard formats (PDF, CSV, XML) so you can import to any other accounting software. We do not retain your data after the handover period. You can also request a handover package at any time — you do not have to be terminating the relationship to receive a copy of your own records.

Yes — correcting prior period errors is a service we provide, though it is quoted separately from the ongoing monthly fee because the scope depends on what the errors are. Common prior period issues include: incorrect VAT treatment (output VAT undercharged or input VAT overclaimed), missing or incorrect TSD declarations (payroll taxes not filed or filed incorrectly), equity not properly recorded (shares issued but not in accounts), and annual reports filed with incorrect figures. For each error type, we assess whether it requires an amended EMTA declaration, a Business Register correction, or simply an adjustment in the current period accounts. We always advise you of the options and the consequences before making corrections — some corrections can be made now without penalty; others require formal amended filings.

Absolutely — outsourcing does not mean losing visibility. You receive: monthly P&L and balance sheet by the 7th of each month; access to Merit Aktiva as a read-only viewer (you can log in at any time and see your accounts in real time); copies of all filed declarations on request or automatically; and direct communication with your accountant for any questions or approvals. You approve dividend distributions (by signing a board resolution) and annual reports (by signing before Business Register submission). Nothing material happens without your awareness. The difference from doing it yourself is that you are not doing the posting and filing — but you remain in full control of the business decisions.

Yes — specialised outsourced accounting firms are often better equipped for complexity than a solo in-house accountant, because they have team members with specialist knowledge in each area. We handle: multi-currency accounting (EUR, USD, GBP — ECB rate conversion, FX gain/loss); cryptocurrency holdings (IAS 38 intangible asset classification, fair value revaluation); digital asset tax treatment (mining income, staking, DeFi); OSS/IOSS for EU cross-border digital services; reverse charge invoicing for EU B2B clients; and complex revenue recognition (SaaS deferred revenue, milestone billing). For highly complex situations — a token-issuing protocol, a multi-entity group structure, or a company requiring a statutory audit — we discuss whether our standard packages are sufficient or whether a custom engagement better fits your needs.