Monthly Accounting Costs in Estonia

Estonian accounting firms price based on different factors and serve different market segments. Fees range from €50/month (low-cost providers handling high volumes of simple OÜs with automation) to €1,000+/month (boutique firms handling complex, specialist clients). The main variables: transaction volume limits (a €50/month service may cap at 20 transactions and charge extra above that), what is actually included (some quotes exclude the annual report, payroll, or KMD — check what is in the scope), the quality and responsiveness of the accountant (response time, error rate, proactive tax advice), and specialist knowledge for complex industries. When comparing quotes, compare scope not just price — a €150/month quote that includes everything is cheaper than a €100/month quote with the annual report billed separately at €600.

Yes — accounting and professional services fees paid by the OÜ for the purpose of its business are deductible operating expenses under the Tulumaksuseadus. They reduce the OÜ’s retained earnings, which means less profit available to distribute and therefore a lower distribution tax base when dividends are eventually paid. The input VAT on accounting invoices (22%) is also reclaimable on your monthly KMD if your OÜ is VAT-registered — reducing the net cost further. Example: a €150/month accounting fee at 22% VAT = €183 total; if VAT-registered, you reclaim €33 as input VAT, net cost = €150; and that €150 reduces taxable distributable profit, saving you a further €150 × 20% = €30 in future distribution tax. Effective net cost after these offsets: €120/month.

The Raamatupidamise seadus requires accounting from registration — even for inactive companies. The annual report obligation remains regardless of activity. For a genuinely inactive OÜ (no transactions, no employees, no revenue, no expenses beyond possible bank fees), the accounting work is minimal — the annual report for a nil-activity year is simple and quick. We offer a minimal-activity package for dormant OÜs starting from €75/month, which covers the annual report preparation and any EMTA correspondence. This is significantly cheaper than the standard package because there is far less work. If the company will remain inactive for several years, you may also consider whether it is more cost-effective to dissolve it (OÜ dissolution costs €50–300 in notary fees) rather than maintain it and pay annual accounting and registry fees.

Yes — mid-year transitions are straightforward. We have done many. The process: you provide us with access to prior period accounts (trial balance, general ledger, prior TSD and KMD declarations) from your previous accountant; you update the EMTA esindusõigus delegation to our firm; we review the prior period work, identify any issues, and continue from the current point. Your previous accountant is legally required to hand over your accounting records to you upon request — this is your data, not theirs. Transitions are smoother when the prior accounts are clean, but we can also handle cases where the prior records need correction. There is no mid-year penalty or complication from switching accountants — EMTA does not distinguish between accountants, only between the OÜ and its declarations.

Yes — annual report preparation and filing is included in all three of our monthly accounting packages at no additional charge. What this means in practice: at the end of your financial year (31 December for most OÜs), we prepare the complete majandusaasta aruanne — balance sheet, income statement, notes to the accounts, and the management board report. We prepare it in the format required for the äriregister (Business Register), submit it electronically, and send you a copy. For micro-entities (below RTJ thresholds), the report is simpler — abbreviated notes, no cash flow statement required. For companies requiring a full report, we prepare all required sections. The only additional cost would be if a statutory audit is required — but that is a separate audit engagement with an audit firm, not part of the accounting package.